Privacy Policy

PRIVACY POLICY

This Privacy Policy forms part of the General Terms governing this Website.

Who is the data controller?

CALIMACO TECHNOLOGIES, S.L.

B16993081

Calle Chile, nº 8, 28290 Las Rozas, Madrid (Spain).

DPO email: privacidad@calimaco.es

We reserve the right to modify or adapt this Privacy Policy at any time. We recommend reviewing it periodically to stay up to date.

If you belong to any of the following groups, please review the corresponding information:

CLIENTS

What personal data do we process?

We process the identification and contact data of the representatives of our clients in order to manage the contractual relationship we hold with the legal entities they represent. Where the client is a natural person, we process their identification, contact and financial data solely for the purpose of managing the contractual relationship we hold with them.

For what purposes do we process your personal data?

• Preparation and follow-up of the quote through communications between the parties.
• Information by electronic means regarding your requests.
• Commercial or event-related information by electronic means, provided there is express authorisation or it falls within our legitimate interest.
• Managing the commercial relationship, which may involve the processing of personal data needed to process orders, contracts, deliveries, or to provide the services or products requested.
• Invoicing and the corresponding tax declarations.

What is the legal basis for processing your data?

The existence of a contractual relationship between the parties.

How long will we keep your personal data?

For the duration of the relationship between the parties and, once it ends, duly blocked during the statutory limitation periods arising from it.

CONTACTS VIA THE WEBSITE, EMAIL OR ANALOGOUS CHANNELS

What data do we collect?

If you submit data through the contact form, we process your identification and contact data, together with any other information you share through the form.

We may also process your IP address, operating system or browser used, and the duration of your visit, in a pseudonymised form.

If you provide your data via email or analogous channels, we process the data you share in accordance with applicable law.

For what purposes do we process your personal data?

• Managing the requested service, replying to your enquiry or processing your request.
• Commercial or event-related information by electronic means.
• Carrying out analytics and improvements on the Website.

What is the legal basis for processing your data?

The user’s consent, the existence of a contractual relationship between the parties, or a legitimate interest in handling and replying to the received email, provided the rights of the data subjects do not prevail.

How long will we keep your personal data?

For as long as you remain linked to us, until you exercise any right involving the erasure of your data, or until the data is no longer required for our legal obligations.

SUPPLIERS

What personal data do we process?

We process the identification and contact data of the representatives of our suppliers in order to manage the contractual relationship we hold with the legal entities they represent.

For what purposes do we process your personal data?

• Preparation and follow-up of the quote through communications between the parties.
• Information by electronic means regarding your requests.
• Commercial or event-related information by electronic means, provided there is express authorisation or it falls within our legitimate interest.
• Invoicing and the corresponding tax declarations.

What is the legal basis for processing your data?

The existence of a contractual relationship between the parties.

How long will we keep your personal data?

For the duration of the relationship between the parties and, once it ends, duly blocked during the statutory limitation periods arising from it.

NEWSLETTER CONTACTS

What data do we collect through the Newsletter?

Identification data (first and last name) and contact data (email address).

For what purposes do we process your personal data?

Periodic delivery of news, promotions and information of interest.

What is the legal basis for processing your data?

Your consent.

How long will we keep your personal data?

Until consent is revoked, which may be done at any time without retroactive effect.

JOB APPLICANTS

What personal data do we process?

We process the data you share with us as part of the selection process or in a spontaneous application. Typically we process your identification data, contact data and information regarding your professional and/or academic background.

For what purposes do we process your personal data?

• Organising selection processes for the recruitment of employees.
• Inviting you to job interviews and assessing your application.

What is the legal basis for processing your data?

The legal basis is the need to process the data for the performance of an employment contract, with the selection process being a pre-contractual measure.

How long will we keep your personal data?

Until the end of the selection process and, in any case, for a maximum period of 1 year.

WHISTLEBLOWING CHANNEL

What data do we process?

If you identify yourself, we may process the following data: first name, last name, email, phone number, voice, and the personal data of any third parties you provide in the report.

For what purposes do we process your personal data?

• Managing the reports.
• Adopting the relevant corrective measures.
• Where appropriate, informing you of the outcome of the procedure.

What is the legal basis for processing your data?

The legal basis is a legal obligation or, failing that, the public interest.

How long will we keep your personal data?

Data will be retained for the period strictly necessary to clarify the facts reported. In any case, after six (6) months the data provided will be anonymised, unless they are being investigated in a different legal context.

ADDITIONAL INFORMATION ON THE PROCESSING OF YOUR DATA:

Do we process personal data of third parties?

No. As a general rule we only process data provided by the data subjects themselves. If you supply data relating to third parties, you must first inform them and obtain their consent; otherwise, you release us from any liability for the breach of this requirement.

What about data of minors?

We do not process data of persons under 18. Please refrain from providing data if you are under that age or, where applicable, from supplying third-party data of persons under that age. CALIMACO TECHNOLOGIES, S.L disclaims any liability for non-compliance with this requirement.

What security measures do we apply?

You can rest assured: we have adopted an optimal level of protection for the personal data we handle and have implemented every technical means and measure available to us, in line with the state of the art, to prevent loss, misuse, alteration, unauthorised access or theft.

To whom will your data be disclosed?

Your data will not be disclosed to third parties unless required by law. Notwithstanding the above, your data may be disclosed to the Spanish Tax Agency (AEAT) and to banks and financial institutions for the collection of the service rendered or the product purchased, as well as to the data processors needed for the performance of the agreement, with whom we will enter into the corresponding data processing agreement under the terms of art. 28 GDPR.

What rights do you have?

• To access your personal data.
• To request the rectification of inaccurate data.
• To request the erasure of your data.
• To withdraw any consent given.
• To request the restriction of the processing.
• Not to be subject to automated decisions.
• To data portability, with your data provided in a structured, commonly used and machine-readable format.
• To lodge a complaint with the Spanish Data Protection Agency (www.aepd.es)

If any of your data changes, please let us know so we can keep it up to date.

How can you exercise your rights?

• We have forms for the exercise of your rights — you can request them by email or, if you prefer, use the ones provided by the Spanish Data Protection Agency or third parties.
• The forms can be submitted in person, sent by post or by email to the controller’s address, listed at the beginning of this text.
• If there is reasonable doubt about your identity, we will be required to ask you to identify yourself in order to address your request.

How long will we take to respond to a rights request?

One month from receipt, which may be extended by two additional months where the request requires it due to its complexity — we will notify you accordingly within the legal deadlines.

Do we use cookies?

If we use cookies other than strictly necessary ones, you can review the Cookie Policy at the corresponding link, available at the bottom of our website.

Our website does not use any cookies or tracking technologies.